(717) 757-4800 labor@sesametemps.com

Accounting Assistant

Responsibilities of the Accounting Assistant: Resolve outstanding issues on the Received not Invoiced report each week by contacting suppliers for missing invoices. Prepare benefit payments (health, vision, dental, life insurance, VSP.) for proper distribution in the General Ledger. Supplier related responsibilities: Process and post supplier invoices received to the accounts payable system. Obtain certificates of insurance from contractors, as needed. Maintain an alphabetical file of them. Obtain W9s from vendors. Issue year-end 1099’s as required. Attach the check stub to the supplier invoice and file in the paid supplier invoice files. Also maintain supplier files. Timely payment and coding of company credit cards. As custodian of the Petty Cash fund, obtaining receipts for disbursements made and replenishing it to maintain the currently assigned balance. Prepare the bank deposit, make copies of the checks received for the files and deliver the deposit to the bank filing the receipt with the check copies. Apply deposits and other payments to customer accounts. Perform collection on customer’s accounts: Balance bank accounts daily, reconcile bank accounts monthly. Complete credit checks on customers for credit limits. Prepare domestic and international wires and templates. Daily collect the mail from the mail box and distribute to proper person/department. Perform data entry and special projects as required. Additional Notes: Though this job will eventually include Accounts Receivable, 99% of the clients Accounts Receivable collections communications will be via email as they deal with a lot of foreign vendors.  Probably 90% to 95% or more of the job will be Accounts Payable. Requirements of the Accounting Assistant: Education: High school diploma or GED Equivalent. Training in the use of Microsoft Office, QuickBooks Pro, and Pilot or similar accounting system. Associates business degree desired, but not a disqualifying requirement. Experience: Two to three years of working in an office environment processing transaction. Compensation for the Accounting Assistant: Full-time Salary: $15.00 /hour. Position is looking to start immediately! Submit your resume here